The Onboarding Roadmap Beyond Borders Beyond Complexity
Welcome to the HRM onboarding roadmap, your first step to a powerful EOR partnership in Mexico
We provide you with a comprehensive proposal outlining all services provided and easily understood total costs. No setup fees and no hidden charges.
You sign our comprehensive proposal
We send you a Client Service Agreement (CSA) form to fill out
We generate the CSA and send via DocuSign in compliance with digital signatures (NOM 151 in Mexico)
We send you an Employee information form (Exhibit A) to collect employee information
We generate the employee offer letter and send it to you for approval. Once approved, we send the offer letter for their signature
We enroll the employee within 48 hours of receiving the necessary documents from the employee
We send you the first invoice
Once the invoice is paid, we send the employment contract to the employee for their signature
Employee signs employment contract (Digital signature is accepted in accordance with NOM 151 rules in Mexico so the employee can start working immediately.)
You confirm that the employee started working
We activate the employee in the Mexican Institute of Social Security (IMSS)
You focus on expansion and success in Mexico and we focus on compliance and serving the employee
We invoice in monthly increments for all payroll periods
The total cost markup factor is only applied to taxable compensation
For all non-taxable payments, such as tax-deductible expenses, we invoice at a 1.0 factor. In other words, there are no additional costs to you
For an employee expense that is not considered tax-deductible in Mexico, we will gross up the expense and multiply by the total cost markup factor
Vacations are invoiced upon vacation approval so the employee receives the vacation bonus prior to taking their vacation according to Mexican law
Christmas bonuses (Aguinaldos) are invoiced in November and paid out the first week of December so the employee has time to spend the Christmas bonus
Payment for invoices must be received no later than 2 days before the first payroll date
Companies in Mexico that declare profits in their annual tax return must pay 10% of those profits to the employees. HRM has been profitable since day 1. We have been the most trusted EOR / PEO in Mexico for +16 years. Even though the law states that an employer must pay the profit sharing within 60 days from filing the annual company tax return, we pay the profit sharing within 14 days after we file our tax return. YOU ARE NOT INVOICED for the profit sharing paid out to the employee.
METLIFE (Major health insurance and life insurance)
MetLife is Mexico's top insurer (globally recognized). It covers major medical, vision, and dental. Life insurance is included for Mexican employees. This is a tax-deductible expense with no extra fees.
Company Matched Savings fund
Employees contribute a percentage of their pay, and the client matches it. This savings fund is paid out every November. It's a tax-deductible expense with no extra fees.
Savings Fund - Tax free cap
Weekly: $1,067.52 MXN
Biweekly: $2,135.04 MXN
Semi-monthly: $2,318.05 MXN
Monthly: $4,636.09 MXN
Annual: $55,633.09 MXN
Food Vouchers
Reloadable chip cards (similar to debit cards) that can be used to purchase essential goods like groceries and medicine. Our vendor charges a 4.58% commission, which is passed on to you. It's a tax-deductible expense with no extra fees.
Food Coupons - Tax free cap for employees with salaries equal to or above $1,006,188 MXN gross per year:
Weekly: $821.17 MXN
Biweekly: $1,642.34 MXN
Semi-Monthly: $1,783.11 MXN
Monthly: $3,566.22 MXN
Annual: $42,794.69 MXN
Food coupons - Tax free cap for employees with salaries less than $1,006,188 MXN gross per year:
Weekly: $329.34 MXN
Biweekly: $658.68 MXN
Semi-Monthly: $713.58 MXN
Monthly: $1,427.15 MXN
Annual: $17,125.80 MXN
Gas Card
We offer a gas card, similar to a debit card, for employees who use a vehicle for work. Our vendor charges a 4.65% commission, which is passed on to you. It's a tax-deductible expense with no extra fees.
IAVE Card (For toll roads)
Need to pay tolls easily? IAVE lets your employees do just that. We'll load the initial amount you authorize. We then track usage and top up the card as needed, ensuring there's always a balance. You'll only pay for what your employee uses. Or, if you prefer, we can deposit and invoice a fixed, pre-approved amount monthly. A commission fee applies to both options, which is passed on to you. It's a tax-deductible expense with no extra fees.
(Covered Amount $500,000.00 MXN)
